The Northern Victorian Showjumping Club Annual General Meeting is scheduled for 7:30PM on the 12 May 2026 at the GV Hotel , Shepparton (Upper Function Room)
AGENDA
The business of the Annual General Meeting will be:
• Opening of meeting and returning/recording of keys
• Recording of attendance, apologies (including proxy records) and declarations of conflict
• Confirmation of minutes from the 2025 Annual General Meeting
• Receipt and consideration of reports:
President’s report
Secretary’s report
Treasurer’s report
• Consideration and acknowledgement of financial statements and asset register
• Election of Committee members, including:
Determination of the number of ordinary committee members
Election of President
Election of Vice-President
Election of Secretary
Election of Treasurer
Election of ordinary committee members
• Determination of fees, subscriptions, and allowances, including:
Membership fees for 2027-2028
Equipment and hire fees for 2027-2028
Committee allowances for 2027-2028
• Consideration of any Life Membership nominations
Important Notices
In accordance with Rule 31(3) of the Constitution, no business other than that set out in this notice may be conducted at the meeting.
Those who have not renewed their membership this financial year can do so anytime prior to the Annual General Meeting and attend.
Proxies
Members who are unable to attend may appoint another member as their proxy. Proxy forms must be submitted in accordance with the requirements set out in the constitution and as explained on the form or alternatively a JotForm version if you are unable to print and scan the attached form | https://form.jotform.com/260937579858076
Any questions please contact the Secretary at [email protected] or on 0435 757 902
Those under the age of 15 are unable to vote or provide a proxy in accordance with the constitution.
Members behaving in a manner prohibited in the Code of Conduct (attached below) will be asked to leave.
We look forward to welcoming members to the Annual General Meeting.
Please RSVP to [email protected] to ensure enough seats and tables for everyone.
AGENDA
The business of the Annual General Meeting will be:
• Opening of meeting and returning/recording of keys
• Recording of attendance, apologies (including proxy records) and declarations of conflict
• Confirmation of minutes from the 2025 Annual General Meeting
• Receipt and consideration of reports:
President’s report
Secretary’s report
Treasurer’s report
• Consideration and acknowledgement of financial statements and asset register
• Election of Committee members, including:
Determination of the number of ordinary committee members
Election of President
Election of Vice-President
Election of Secretary
Election of Treasurer
Election of ordinary committee members
• Determination of fees, subscriptions, and allowances, including:
Membership fees for 2027-2028
Equipment and hire fees for 2027-2028
Committee allowances for 2027-2028
• Consideration of any Life Membership nominations
Important Notices
In accordance with Rule 31(3) of the Constitution, no business other than that set out in this notice may be conducted at the meeting.
Those who have not renewed their membership this financial year can do so anytime prior to the Annual General Meeting and attend.
Proxies
Members who are unable to attend may appoint another member as their proxy. Proxy forms must be submitted in accordance with the requirements set out in the constitution and as explained on the form or alternatively a JotForm version if you are unable to print and scan the attached form | https://form.jotform.com/260937579858076
Any questions please contact the Secretary at [email protected] or on 0435 757 902
Those under the age of 15 are unable to vote or provide a proxy in accordance with the constitution.
Members behaving in a manner prohibited in the Code of Conduct (attached below) will be asked to leave.
We look forward to welcoming members to the Annual General Meeting.
Please RSVP to [email protected] to ensure enough seats and tables for everyone.
| nvsjc_-_agm_minutes_-__2025_draft_minutes_v1.1.pdf |
| proxy_voting_form_v1.1_february_2026.pdf |
| life_membership_nomination_form_v1.1_february_2026.pdf |
| nomination_form_2026_agm_nvsjc_v1.1_draft.pdf |
| code_of_conduct_policy_v2_final_2025.pdf |
| nvsjc_2026_p___l_treasurers_report.xlsx |
| balance_sheet_8_may_2026.pdf |
